How to Speak English Confidently in Unexpected Situations 

/ Steven Hobson / Business English

In today’s guide,  I’ll show you how to boost your English fluency and confidence ensuring you’re ready for sudden situations.

Mastering the skill of speaking English in unexpected situations is crucial for non-natives. Whether it’s a networking event, an emergency meeting, or being interrupted during your presentation, there will be times when you won’t have time to prepare your message.

A common obstacle for non-native speakers when called to speak English spontaneously is the ‘processing time’ of formulating the message in their mind and then articulating it in a way that is clear and organised.

Using speech frameworks is vital for clearer, more organised spontaneous English speaking.

So today I want to share with you three  strategies that will help you build confidence and be ready to tackle spontaneous speaking situations:

1. Manage Anxiety and Nervous Tension

2. Learn Clear Speech Frameworks

3. Improve Your Ability to Clarify and Paraphrase 

Here’s a detailed look at each strategy.

1. Manage Anxiety and Nervous Tension

Anxiety often accompanies sudden speaking situations, but there are practical strategies to manage it effectively. 

One of the most helpful methods is creating an “anxiety management plan.” By preparing mentally and physically, you can reduce the negative impact of anxiety and improve your ability to handle unexpected speaking moments with confidence.

A key element of an anxiety management plan is deep breathing exercises. A simple technique involves focusing on your breath by exhaling twice as long as you inhale. For example, breathe in for a count of four and exhale for a count of eight. This exercise helps alleviate the physiological symptoms of anxiety, such as a racing heart and calms your mind, making you feel more in control.

Another important aspect of managing anxiety is identifying its roots. For many non-native speakers, fears of making mistakes or being judged by colleagues can be significant anxiety triggers. By acknowledging these concerns, you can take steps to address them, whether through reframing your thoughts, or recognizing that mistakes are a natural part of learning.

Incorporating these strategies into your routine can transform how you approach spontaneous speaking, turning anxious moments into opportunities for growth and self-improvement.

2. Learn Speech Frameworks

When faced with sudden conversations, having a mental structure can enhance clarity and impact, making your message more persuasive and easier to follow.

One effective framework is the “What, So What, Now What” framework. This simple structure helps break down thoughts into three key components.

The main idea (“what”), its significance (“so what”), and the next steps (“now what”). By organizing your response in this way, you ensure that your message is both structured and meaningful.

For example, when giving feedback, start with a specific observation or fact:  the “what”. This might be an action the person took. 

Next, explain why this point is important:  the “so what”. This phase highlights the relevance of the observation, helping the listener understand why it matters. 

Finally, offer actionable recommendations or guidance — the “now what”. This step provides clear direction for improvement or future actions, making your feedback both constructive and solution-focused.

By consistently applying structured frameworks like this, you can enhance your ability to deliver impactful responses in spontaneous situations, ensuring your message is both organized and effective.

Inside the Impactful English Academy, you can find five other speech frameworks where each step is broken down into expressions and examples.

3. Improve Your Ability to Clarify and Paraphrase 

In spontaneous speaking situations, particularly when responding on the spot, asking clarifying questions and paraphrasing are two valuable techniques that can buy time and lead to clearer communication. 

Asking clarifying questions allows you to seek additional information or confirm your understanding of what was said. This is especially helpful when you’re unsure or need a moment to think before replying. For example, you can ask:

“Could you explain what you mean by…?”

“Do you mind clarifying that point?”

“When you say ___, do you mean ___?”

By asking for clarification, you demonstrate that you are actively listening while giving yourself a moment to process the information.

Paraphrasing, on the other hand, involves restating what the other person has said in your own words. This helps confirm that you’ve understood the message correctly and also provides time to formulate a more structured response. Some example paraphrasing expressions include:

“So, if I understand correctly, you’re saying that…”

“What I’m hearing is that you would like…”

“Just to make sure I’m on the same page, you’re suggesting that…”

Both techniques offer a subtle way to gather your thoughts, reduce pressure in the moment, and provide more polished responses.

Conclusion

To sum up, mastering spontaneous speaking is a skill that can be developed, enabling non-native English speakers to engage confidently in diverse professional environments. 

Embrace the idea that imperfection is part of the journey and view each speaking opportunity as a chance to connect meaningfully with others.

Whenever you’re ready, there are 3 ways I can help you:

1. The Impactful English Academy: Join like-minded professionals from around the world in The Impactful English Academy. The comprehensive online courses will teach you the system and strategies I have used to help 100s of professionals speak English more fluently, confidently and professionally. Click here to learn more.

2. One-to-one Coaching: Get access to my guidance and a customised program that has helped, managers, directors, CEOs, doctors and Government officials worldwide transform into confident and articulate communicators in English. Click here to book your free Discovery session.

3. Onsite and Online Company Training: Equip your team with the essential communication skills they need to thrive in today’s global marketplace. My tailored onsite and online training programs empower professionals to communicate effectively and confidently in English in an international business Environment. Click here to schedule a meeting with me.